Assistants also have to ensure systems and procedures are in place to help maximise their efficiency and organisation.Īlong with that, Assistants have to manage the space around them so that they can find whatever they need at the drop of a hat. You have to set healthy habits that will help you organise your work and stay organised (it is easy to start being organised, maintaining it is the hard bit!). We all know that ‘being organised’ is on every single Assistant job application, so we know it is crucial, but where do you start?īeing the organised Assistant isn’t something that happens overnight. Assistants have always been pulled in so many different directions that the only way to get anything done is to be incredibly well organised. Next, you may be making business travel arrangements for a different person, managing a project, working on a big event or hiring a new Administrative team. We are already planning to do the rest of the capitals next year.The Assistant role these days is pretty diverse one day, you will be assisting one Executive with personal tasks. We kept to our itinerary and visited everywhere we planned to.
#As you see i am working to organise you for free
We met up with other backpackers who shared their knowledge of cheap places to eat, drink and sleep and made great use of the Tourist Offices in each City for free things to do. There was no way we were going to shorten our holiday, so we just had to plan ahead and monitor our spending.Įven though the trains weren’t always on time, and we were often sleep deprived, we had a great time. I also bought a guidebook aimed at backpackers to help me plan more effectively. I worked out how much we would need travelling by rail and staying in cheap hotels and it was agreed that we would leave on 1st August giving us five weeks to work hard and save enough money.Īs our holiday got nearer, we realised that we wouldn’t have as much money as we thought! We were travelling by Inter-Rail so I worked out an alternative timetable which would allow us to sleep on the train, saving money on accommodation. We wanted to see as many European capitals as we could and I was given the task of planning the itinerary and budget. We started to plan the trip before our examinations so we would have something to look forward to. Last summer I spent five weeks travelling around Europe with three friends. You need to have good communication skills and be confident and assertive, without being confrontational or aggressive. Interpersonal skills – to organise anything effectively requires the ability to work well with other people.The ability to multitask – you have to be able to deal with more than one thing at a time, and be comfortable with challenge and variety.Time management – you need to be able to estimate the time and effort required to complete a task, and be able to manage your own time effectively so you can meet all your commitments.Record keeping – make sure you keep accurate records so you know what needs doing, when and (if applicable) by whom make sure you also record what has already been achieved or agreed.Prioritising – identify critical tasks, arrange tasks in a logical order, be adaptable and adjust plans if necessary.Researching – identify possibilities, keep up to date with information, keep aware of developments or issues which could impact on your project.In order to be able to set and achieve these plans, you need to have some organisational skills. Drawing up a work schedule or timetable and set deadlines, communicating regularly with others if necessary.Making an action plan based on these objectives and arranging the resources to carry it out.Setting regular objectives along the way so you know when you are on track or, even more important, behind schedule.Knowing what you want to achieve and have a clear vision of the end result.Planning a project, which could be anything from an academic dissertation, a celebration, or a work-based assignment, will involve: Whilst some people do this naturally, with others it takes more effort, but whether you are a natural planner or not, the skills and abilities you need to plan and organise a project are exactly the same. Being able to combine study, job and family commitments requires you to plan and organise yourself and your resources. Having the ability to plan and organise is something we all have - in fact, most of us use these skills on a daily basis.
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